• Connect with Agencies in
    75 Different Countries!

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WHAT IS AMS? WHAT CAN AMS DO FOR MY SCHOOL?

AMS (Agency Management System) is the industry's first and most comprehensive agency CRM. Through it agencies from around the world manage their inquiries, enrolments, statistics, accounts, daily operations and (more importantly for you) generate SCHOOL / PROGRAM QUOTATIONS for their prospective students.

Each day over 4000 study abroad advisors login to our system to manage their daily operations and send student quotations.

For schools it's an opportunity to connect with new agencies, increase awareness and leverage the latest technology to work with your partners in the most efficient way. AMS allows you to make the most important information about your school available to educational agencies in 90+ countries. You choose which agencies (or countries) are able to see your information

How can AMS promote my language programs?

It is ENTIRELY FREE to promote your language and certificate programs on AMS! The information you enter about your programs, accommodations, prices and promotions is distributed to agencies at absolutely no cost to your school. You have complete control over which agencies see what information making it a great place to share your regional promotions.

IS AMS REALLY FREE FOR MY SCHOOL?
Absolutely. We support our company by charging a small fee per enrollment to agencies who adopt AMS as their management system. In doing this we are able to offer schools a premium customized service at no cost!
WHAT DO I HAVE TO DO TO REGISTER MY SCHOOL WITH AMS?
Simply click here to begin. You will be asked to provide contact details as well as basic information about your school. When you finish, your information will be sent to our team for review. After we confirm your registration and notify you by e-mail that your school has been approved, you may begin the process of entering your school’s data. We understand that although we have made every attempt to make a smart, intuitive system, some aspects of the process may still be confusing. This is why we offer friendly support throughout the process - we welcome your questions and feedback. Rest assured that we will always respond in a warm and timely manner. Also, please keep in mind that we will not share your information with anyone who is not an educational agency.
HOW OFTEN DO I HAVE TO CHECK AND UPDATE THE INFORMATION ENTERED FOR MY SCHOOL?
Only when you make changes (or anticipate changes in the near future) to your fees, courses or any other information. With AMS you can enter all data for 2020, for example, and in September of that year enter the information for 2021. We strongly encourage you to keep your school information accurate and up to date as this will ensure you receive the maximum number of enrollments.
DO I NEED TO DOWNLOAD ANYTHING?
Not at all. AMS does not require you to download any supplementary software. It is an online platform.
WHAT IF MY SCHOOL HAS MULTIPLE BRANCHES?
We welcome your school and all its branches. AMS allows the primary user to name subsequent users and to give them varying degrees of access and responsibility. For example, if a regional manager registers their school they can then assign usernames and passwords for each of the branch managers in their region. They can then allow them to edit only their respective branch’s information. This is why we also recommend that people in positions of authority carry out the registration process in AMS.
CAN I CHOOSE WHICH AGENCIES SEE MY INFORMATION AND RECEIVE MY PROMOTIONAL PRICES?
When you enter all your program and accommodation information you can choose to offer promotional prices for programs to specific countries and agencies. This feature allows you to maintain the special pricing arrangements you may have had with agencies prior to AMS. You can offer a 15% discount to Brazil or a 35% discount through July to a specific agency in Spain, for example.

Member School List

How can AMS promote my academic programs?

Academic Partner Status

Agency Management System (AMS) offers Academic Partner Status to help universities, colleges, pathway providers, high schools and other academic institutions promote their programs, grow their global agency network and to provide an efficient streamlined framework in which to interact with agencies. In addition to AMS’ standard inquiry and enrolment management features we have created an additional layer of functions allowing you to:

  • Create an academic school profile where you outline your terms, conditions and procedures for working with agencies
  • Share your program information with any of the agencies using AMS from over 35 different countries
  • Control which AMS agencies are permitted to view and quote your program information to their prospective students
  • Receive student applications from your agencies in a streamlined standardized format using AMS’s EaP tool (EaP - Easy Application Process) - you can also use this feature for preliminary applicant consideration so as to advise whether or not they should apply
  • Grow your network of agencies by making your school profile and program information visible to AMS agencies that you are not yet acquainted with
You may also want to take advantage of the CRM functionality of AMS to manage your recruitment office. See below for a list of the features:
Free

Manage your Inquiries

Automatically collect leads from your website
Automated Follow-up reminders
Keep track of where exactly your leads are coming from
Use a wide range of filters to organize your leads
Input leads individually or in bulk from an excel
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Rate your inquiries to reflect the likelihood of conversion
Send bulk emails to your leads
Create email templates and organize them by category
Store notes and files for each student
Free

Manage your Quotations

Instantly generate and customize quotations for every program in your portfolio
Find the most suitable program for each student using AMS’ comprehensive search engine
Send quotations to students through various social media platforms and chat with them in real time
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Create quotation categories to better organize your program offering
AMS allows students to objectively compare programs side-by-side
Student responses and reactions are recorded in an intuitive quotation report area
For each department store contacts, files, promotional materials, links and program requirements
Free

Manage your Operations

Customize AMS according to each user’s role and level of access
Assign tasks to each of your staff and manage their workload
Keep track of your conversion rate as well as other important metrics
Track payments and commissions
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Create a file library which can be accessed by all your users
Maintain a calendar and have it sync with your Google Calendar
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Manage your Enrolments

Easily see which students are at which stage of the enrolment process
Stay on top of every application and never let a deadline surprise you again
Keep track of visa appointments, results and visa expiration dates
Track student payments and deposits
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Enrol quotations with the click of a button
Know when to follow up with the admissions team and when to follow up with the student
Better manage student documents and document deadlines
Be reminded when each student’s program is nearly over
Create student related Tasks, schedules, To-do lists
Create and store student agreement forms to be signed by your student.
Automatically generated applicant summary forms that can be sent to the relevant department for admissions consideration
Store information on student accommodation and airport transfers
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